PRIVACY POLICY
Privacy Policy
In this policy, “us”, “we” or “our” means Kovski Pty Ltd as trustee for the Kovski trust ABN 86 761 445 474 (Kovski Accounting). Kovski Accounting respects your privacy and is committed to protecting your private information. At Kovski Accounting we understand the importance of your personal information and how it identifies you.
This Privacy Policy explains how we handle your personal information when it is provided to us or any associated entities, by mail, email, in person or by visiting our website.
How we collect personal information
We only collect personal information which you have provided to us, or you have consented to us collecting. We may collect personal information from you in any of the following ways:
· when you engage us for the provision of our services;
· when you visit or use our website(s);
· when you register for access via our client portal and log-in to your account on our website (if applicable);
· when you subscribe to our newsletter or mailing list (if applicable);
· when you contact us or any of our associated entities by mail, email or telephone;
· when you apply for employment with us;
· from third party entities, such as law enforcement agencies and other government or regulatory bodies including but not limited to The Australian Taxation
Office, ASIC, banks and financial institutions, share registries and other professional advisors (e.g. lawyers, accountants, insurance brokers, bookkeepers).
In order for us to be able to provide you with our services or certain requests for information you will be required to provide us with certain personal information, if you choose not to provide us with the requested personal information we will not be able to provide you with the services you have requested or respond to your request for information.
What personal information do we collect?
We collect the following types of personal information from you, this list is not exhaustive:
· Names, addresses, email, phone numbers and job titles;
· Date of Birth;
· Gender;
· Information in documents such as driver’s licences and passports’;
· Visa status and work permit status;
· Tax File Numbers (TFNs);
· Medicare Numbers;
· Financial information;
· Employment history and salary details;
· Details of superannuation and insurance arrangements;
· Health information;
· Membership details of professional or trade associations and political parties;
· Personal information about your spouse and dependants;
· Bank account details;
· Shareholdings and investment details.
How is personal information used by us?
Kovski Accounting and any associated entities shall use the information supplied by you for the purpose of providing you with our services, as agreed by you under the terms of our engagement. We may also use the information we collect for our internal business and management processes, monitoring and improving our website, updating you regarding our services, provision of our newsletter, and for any other purpose that you would reasonably expect.
How is personal information disclosed?
Your personal information will be disclosed to employees or consultants of Kovski Accounting and also any associated entity related to the agreed provision of services. Depending on the nature of the engagement, we may be required to disclose your personal information to third parties which may include service and content providers (i.e. quality assurance reviewers or our website hosting service providers), dealers and agents, or our contractors and advisors.
From time to time, Kovski Accounting is subject to quality assurance reviews from a member association or audit by a regulatory body. By providing Kovski Accounting with your personal information you acknowledge and agree that your personal information may be released to a third party for the purpose of conducting quality assurance reviews or audits by a professional association and/or audits by a regulatory body.
There may also be circumstances in which we need to disclose your personal information to a third party that is located overseas.
By providing Kovski Accounting with your personal information you acknowledge and agree that your personal information may be stored overseas.
Service and software providers we use
Kovski Accounting utilises the services of various cloud based software providers that may handle your personal information, please find details of certain providers below, this list is not exhaustive:
· Kovski Accounting uses the services of Jimdo GmbH for the creation and hosting of its website(s) details regarding the Jimdo Privacy Policies can be found at http://www.jimdo.com/info/privacy-statement/
· Kovski Accounting utilises the services of Thomson Reuters (Tax & Accounting) Inc for managing its Newsletter subscriptions and email marketing
campains, your email and name are provided to Thomson Reuters (Tax & Accounting) Inc for the purposes of distributing the newsletter you have subscribed to. The Thomson Reuters (Tax
& Accounting) Inc Online Privacy Statement can be found at https://tax.thomsonreuters.com/about-us/privacy/
· Kovski Accounting utilises the services of Business Fitness Pty Ltd ACN 098 580 708 (Business Fitness) for its client portal service and data storage
services via HowNow Portal and HowNow Online. The Business Fitness Terms for the HowNow portal can be found at https://portal.hownowhq.com/terms and the Business Fitness privacy policy can be found at https://portal.hownowhq.com/privacy. For additional information regarding HowNow Online
please refer t to HowNow Online's Privacy Policy.
By using our website and any of our services and providing your personal information to us you acknowledge and agree that your personal information may be handled by third parties, that operate both in Australia and/or Overseas.
Accessing personal information we hold about you
You can request us to provide you with access to personal information we hold about you by sending us an email: at privacy@kovskiaccounting.com.au or write to us at:
ATT: Kovski Accounting - Privacy Officer
Level 1, 1 Burelli Street
Wollongong, NSW, 2500
We may allow an inspection of your personal information in person, or provide copies or a summary of relevant documents, depending on what is the most appropriate in the circumstances. Any charge we make for providing access shall be reasonable and does not apply to lodging a request for access. Any request to access your personal information shall be dealt with in a reasonable time frame. Note that we may not provide access to personal information if a request is deemed to be frivolous, or where to provide access would pose a threat to health or public safety, unreasonable interference with another person’s privacy, or be a breach of the law. If we refuse access, we shall provide you with reasons for doing so.
External Links
Kovski Accounting and any of our associated entities’ websites may provide links to other sites. You should be aware that these other sites are not subject to this Privacy Policy or our privacy standards and procedures. You need to contact them directly to ascertain their privacy standards.
Security
Kovski Accoiunting takes your privacy very seriously. Reasonable steps shall be taken in the circumstances to protect any personal information you provide to us from misuse, interference or loss and unauthorised access, modification and disclosure. We will also de-identify and destroy the personal information we hold about you once any of our legal obligations cease. Our security procedures are reviewed from time to time and updated when necessary.
Website Privacy Statement
In the course of using our internet websites you may provide us with personal information. We will use all reasonable measures to protect any such information from being used for any other purpose other than the provision of our services as detailed herein.
Data transmitted over the Internet
We have robust and secure internet facilities however, as good as they are, no data transmission over the Internet can be guaranteed as totally secure. We try to protect such information, but we cannot ensure or warrant the security of any information you transmit to us or from our online products or services and you do so at your own risk. Once we receive your transmission, we take reasonable steps to preserve the security of the information in our own systems.
If you decide to complete an online form, the information that you enter into the online form will only be collected by us if you submit your online form. If at any stage you cancel your form prior to submitting it, the information you have entered up to that point will be automatically deleted.
Google Analytics
This website uses Google Analytics, a web analytics service provided by Google, Inc. (“Google”). Google Analytics uses “cookies”, which are text files saved on your computer, to help the website
analyze how you use the site. The information generated by the cookie about your use of the website will be transmitted to and stored by Google on servers in the United States. If this website
anonymizes IP addresses, your IP address will be truncated by Google within a EU member state or other EEA state before being transmitted to the US. Only in exceptional situations will your full
IP address be transmitted to Google servers in the United States and truncated there. Google will use this information for the purpose of evaluating your use of the website, compiling reports on
website activity for website operators and providing other services relating to website activity and internet usage. Google will not associate your IP address with any other data held by Google.
You may refuse the use of cookies by selecting the appropriate settings on your browser, however please note that if you do this you may not be able to use the full functionality of this website.
By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above. You can also prevent Google from collecting information
(including your IP address) via cookies and processing this information by downloading this browser plugin and installing it:http://tools.google.com/dlpage/gaoptout
Further information concerning the terms and conditions of use and data privacy can be found at the Google Analytics Terms of Service or at the Google Analytics Privacy Overview. Please note that on this website, Google Analytics is supplemented by "gat._anonymizeIp();" to ensure anonymized collection of IP
addresses (IP masking).
We will retain the content of any e-mail that you send us, if we believe that we have a legal requirement to do so. Your e-mail message content may be monitored by our employees for security issues including where e-mail abuse is suspected; our response to you may be monitored for quality assurance issues.
Changes to our Privacy Policy
This information relates to our current Privacy Policy. From time to time, this policy may vary for any reason. We will publish any changes on this website. By continuing to use our website and continuing to provide us with your information, you confirm your acceptance of these changes. This Privacy Policy was last amended 18 May 2016.
If you do not agree with the terms of this Privacy Policy, please do not use the website or otherwise provide us with your personal information.
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